Academic Board Standing Committee

General information

• Committee name: Academic Board Standing Committee
• Reporting to: Academic Board
• Contact: Mrs Carole Tate, Manager, Academic Policy and Programs
• Version (effective date): 9 (30 November 2020)
• Sub-committees: nil
• Quorum: seven
• Notes: abbreviated as ABSC, also known as Standing Committee

Terms of reference

• To serve as the executive of the Board;
• To provide a continuing forum for advice to the President of the Academic Board and the Vice-Chancellor;
• To assist with the management of the Board's agenda;
• To initiate position papers on major issues of academic and educational importance arising from the work of Board committees and from outside the University for consideration by the Board;
• To consider reports and proposals from ad-hoc committees, faculties and schools and provide recommendations on such reports and proposals to the Board;
• To make recommendations to the Board on major institutional reorganisations;
• To make recommendations to the Board on the establishment of institutes and university centres;
• To make recommendations to the Vice-Chancellor on the establishment of faculty centres (where faculty centres are primarily involved in community service or interdisciplinary teaching); and
• To oversee the review of institutes, university centres and schools on behalf of the Board.

Composition

Ex-officio:

• President of the Academic Board (Chair)
• Deputy President of the Academic Board

Elected:

• One representative from each faculty elected by and from the Board (for a two-year term)
• One representative from the University's institutes elected by and from the Board (for a two-year term)
• Two elected staff members of the Board elected by and from the Board (for a two-year term)

Appointed (see Administrative Arrangements):

• One undergraduate student representative from the elected undergraduate student representatives on the Board
• One postgraduate student representative from the elected postgraduate student representatives on the Board

Administrative arrangements

The undergraduate and postgraduate elected student representatives on the Academic Board who received the highest number of votes in the election to Academic Board will be appointed to Standing Committee. If the elected student representative who received the most votes does not wish to accept the appointment, the elected student representative with the next highest number of votes will be appointed to Standing Committee.

Each faculty and institute representative and elected Board member is to:

• represent the Board on institute and university centre review committees (the representative allocated to a review committee will not belong to any of the faculties involved in the administration of a university centre under review);
• represent the Board on school and discipline review committees (the representative allocated to a review committee will not belong to the same faculty as the school or discipline under review);
• represent the Board on faculty selection committees for Lecturer Level B – D positions (the responsibilities being shared with former Standing Committee members) (the representative allocated to a faculty selection committee will not belong to the faculty that is conducting the selection process); and
• lead discussions at Standing Committee and Board meetings, on any matters arising from their particular faculty/institute.

Standing Committee meets as often as required but normally at intervals no longer than one month.

Any member who expects to be unable to carry out Standing Committee duties for longer than three months must seek leave of absence or resign from Standing Committee and be replaced by a co-opted or elected member at the discretion of the President.

In the event of a mid-term vacancy, the position will be filled by means of a by-election.

*As on 3 August 2020